Safeguarding factors when compiling emails to parents

17 March 2023


As a primary school teacher, you are likely to communicate with your students’ parents via email on a regular basis. While email can be a quick and convenient way to share information, it’s important to remember that safeguarding concerns can arise if emails are not handled properly. Here are some important factors to consider when compiling emails to be sent to school pupil parents:

Confidentiality: It’s essential to keep all communications confidential and to avoid sharing sensitive information with anyone who is not authorized to receive it. Make sure that you are only sharing relevant information and that you are using secure methods to send and receive emails.

Tone and Language: Use appropriate and professional language when communicating with parents. Avoid using slang or abbreviations, and make sure that your tone is respectful and courteous. This will help to establish a positive relationship with parents and ensure that your emails are taken seriously.

Boundaries: Maintain professional boundaries when communicating with parents. Avoid engaging in personal conversations or sharing personal information about yourself or your students. It’s important to maintain a clear and professional relationship with parents.

Inappropriate Content: Do not include any inappropriate content in your emails, including offensive language, discriminatory remarks, or inappropriate images. This can cause offence and can damage your professional reputation.

Clear Expectations: Clearly outline your expectations for communication with parents. Let them know how often they can expect to receive emails from you and what type of information will be included. This can help to avoid misunderstandings and ensure that parents are well-informed about their child’s education.

Prompt Response: Respond to emails in a timely manner. This shows that you take parents’ concerns seriously and that you are committed to keeping the lines of communication open.

In conclusion, safeguarding is a critical concern when communicating with parents via email. By following these important factors, you can help ensure that your emails are professional, appropriate, and effective in maintaining a positive relationship with parents. Remember to always prioritise the safety and well-being of your students when communicating with parents, and seek support from school safeguarding officers if you have any concerns.